Education - WordPress Maintenance
Your school's website isn't a one-time project. It's an active part of your admissions operation, your community communication hub, and increasingly, a legal compliance obligation. We keep it secure, accessible, and functional so your team doesn't have to find the bandwidth to do it in-house.
Overview
WordPress plugins update constantly. When an update to your form plugin, admissions integration, or accessibility plugin breaks something, it needs to be caught and resolved before families encounter it, not after.
New content, new staff photos, new event pages, new downloadable PDFs. Each addition is a potential accessibility gap. Without regular audits, compliance erodes even on sites that launched clean.
Education sites often run complex plugin combinations: LMS platforms, form builders with payment integrations, event registration tools, and multilingual plugins. Each is a potential attack surface if not updated carefully and monitored continuously.
Faculty who left two years ago still on the directory. Open house dates from last year still showing in the footer. These erode trust with prospective families evaluating your school against alternatives.
What's included
Updates
Applied on a tested schedule with staging environment verification before production deployment. We check for conflicts first, especially on sites running admissions integrations and accessibility plugins.
Security
Malware monitoring with immediate response protocols when threats are detected. We watch for intrusion attempts, injected code, and unauthorized file changes around the clock.
Backups
Stored independently from your hosting environment. If something goes wrong, we can restore from a clean backup without depending on your host's infrastructure.
Uptime
With rapid notification and response. We know before your families do when your site goes down.
Forms
Inquiry forms, application intake, event registration, and CRM connections are checked on a regular schedule to confirm data is flowing correctly.
Accessibility
We catch compliance drift as your content team updates pages, adds staff photos, uploads documents, and creates new event pages, flagging issues before they become OCR complaints.
Outdated plugins with known vulnerabilities are actively targeted by automated bots. A compromised school site can expose inquiry form data, application submissions, and payment information submitted by families who trusted your site.
Inquiry forms, application intake tools, and event registration systems fail silently. If no one is testing them, a family may never hear back, and by the time they call to ask why, they've moved on to another school.
Every piece of new content added by your team is a potential WCAG 2.1 AA compliance gap. Over time, unmaintained sites drift out of compliance even if they started clean, and OCR complaints under ADA Title II are a real consequence for non-compliant school sites.
Plans
Three tiers on top of managed hosting. Plans are scoped after a review of your site's plugin stack, integration complexity, and traffic volume.
Core
Smaller school sites
Standard
Active admissions-facing sites
Premium
Complex sites with LMS or multilingual content
Managed hosting starts at $99/mo.
Timing
Admissions season, open house dates, and enrollment deadlines don't pause for a plugin update. We schedule ours around them.
We check event registration forms, calendar plugins, and Eventbrite integrations ahead of your busiest events so nothing breaks the week you need it most.
We hold non-critical updates during your highest-traffic application periods and test intake forms more frequently in the weeks leading up to a deadline.
Staff directories, calendars, and handbook pages get the heaviest content updates at the start of the year. We monitor accessibility more closely during this window.
Lower-traffic summer months are when we schedule bigger structural updates, plugin migrations, and any deferred technical work that needs more room to test.
Deeper reads pulled from our blog, all written with education in mind.
Good to know
Plugin updates are one part of a broader maintenance picture. We also test your forms and integrations after updates to confirm data is still flowing correctly into Ravenna, Blackbaud, or whichever admissions platform you use. We monitor accessibility compliance as your content evolves, not just at launch. We watch uptime and security around the clock. And when something needs attention, you have a team that already knows your site's architecture, not someone starting from scratch.
Most school IT teams are focused on network infrastructure, device management, and internal systems, not WordPress plugin management or WCAG 2.1 AA compliance monitoring. These are specialized skill sets that even capable IT teams rarely have bandwidth for. In our experience, schools with IT departments still benefit from a dedicated WordPress partner because the two roles don't overlap much in practice.
Yes. We onboard sites built by other agencies or developers after a thorough site audit. We review the plugin stack, integration setup, security posture, accessibility baseline, and code quality before quoting a maintenance plan. If we find issues during the audit, we document them and discuss remediation options with you before starting ongoing service.
We run scheduled accessibility audits calibrated to your content update frequency. For schools that add new pages, staff bios, event listings, and downloadable PDFs regularly, we monitor for compliance drift in those areas specifically. We flag issues in plain language so your communications or admissions team understands what needs to be fixed and why, not just a list of WCAG criteria references.
Uptime monitoring alerts us immediately when your site goes offline, day or night. Schools on our Standard and Premium plans receive priority response, which means a real person is working the issue, not queuing it. We maintain off-server backups so that if a host-level failure or a bad update causes the problem, we have a clean restore point ready.
Still have questions? We're happy to answer them, let's connect.
Why us
Open house dates, application deadlines, and the start of the school year all carry different risk levels for your site. We schedule updates and monitoring around those windows instead of a generic maintenance calendar.
That volume means we've already seen the plugin conflicts, integration breaks, and accessibility gaps that catch smaller shops off guard. We apply that pattern recognition to your school's site.
WCAG 2.1 AA monitoring is built into our process for every school client, not offered as a separate line item you have to remember to ask for.
The people who onboard or build your site are the same people answering tickets a year later. There's no re-explaining your admissions workflow to a new face every time something needs attention.
Tell us about your project and we'll take a look. No pushy sales, no wasted calls.